Faxing may seem outdated to some, but many industries still use it to transmit secure and confidential information today. However, the methods from which we send and receive faxes have changed. Gone are the traditional fax machines that were slow, cumbersome, required significant maintenance, and wasted paper.
Now, we can fax from our fax number to other fax numbers using the convenience of mobile devices or computers. In addition to just sending and receiving faxes, faxing can be integrated into modern business software platforms for improving workflow efficiency and simplifying collaboration. Learn the benefits of integrating online faxing into industry management systems.
How Industry Management Systems Work
No matter what business you’re in, you probably have a software package that is the centralized hub for storing documents, communicating and collaborating with other employees and clients, and automating repetitive tasks. For example, your management system may automatically capture and distribute documents to the appropriate folders. Examples of the different types of industry management systems or automated process systems can include:
- Document Management Systems
- Case Management Software
- Customer Relationship Management Applications
- Electronic Health Record Platforms
These types of management applications usually contain automated business process flows called workflows. These configurations are created to automate tasks that would otherwise cost much money and time to do manually. A single process can be automated through these software packages based on information such as the tasks needed to complete the entire process, the employees involved, how long a task will take to complete, and the resources necessary to complete the process. If there’s paperwork involved in the processes, the industry management platform can be set up to automatically direct documents to the department or employee that needs to make changes, update, or sign off on when it’s their turn to do so in the scope of the process.
Integrate Secure Cloud Faxing Into Industry Management Systems and Workflows
Industries, such as the law, healthcare, and finance industries that rely on faxing to transmit and receive secure and confidential documents already know the convenience and efficiency of being able to fax from your email, mobile app, or website. However, integrating digital faxing capabilities into your industry management platforms will raise the efficiency factor to a whole new level.
This capability could come in handy when receiving faxes frequently, automating the task of manually routing faxes to the appropriate department or employees. Integrating digital faxing capabilities with industry management systems can automatically route received faxes to specific folders based on the fax number called or into an automated document workflow that the management system directs.
When digital faxing is integrated with an industry management system, information stays confidential and secure while the latest updates are available when needed. At the same time, industry processes become much more efficient when the automated process systems handle the faxes while significantly reducing the chances of errors that may adversely affect a client.
Increase Efficiency and Improve Collaboration Efforts by Integrating Online Faxing Into Automated Process Systems
Faxing is still very much a part of industry processes because of its ability to keep documents confidential and secure. Specific industries find it necessary to transmit and receive documents through fax numbers because they are more difficult for cybercriminals to access than through internet and internet-connected devices. However, integrating faxing with industry management systems can create even more benefits than just enhanced security and meeting confidential compliance standards.